Select Payables > AP Entry from the Accounting node menu bar.
Select Commands > Find from the AP Entry menu.
The primary key for the Accounts Payable file is the Sequence Number. XETEX Xebra generates this number each time a new accounts payable record is created. Writing the sequence number on the vendor’s invoice before putting it in the file makes it easier to match invoices with checks.
Go through the following exercise to find an accounts payable record.
Enter 6<Tab> for the Sequence in the Find Accounts Payable dialog box. Click Search.
double-click the single entry in the Search Results list.
The accounts payable record that was assigned sequence number 6 is displayed for you. Notice that this accounts payable item has not been paid. The Date Paid, Amount Paid and Check Number are all zero.
Sequence numbers are essential to the operation of the system and will be used in your internal procedures, but your vendors will know nothing of them. Several other keys, such as the invoice number, are useful for finding AP records.
Fast Forms has called to ask about their invoice number 84738.
Select Commands > Find from the AP Entry menu.
Enter 84738 for the Invoice number and click Search.
double-click the entry in the Search Results list to close the Find Accounts Payable dialog and load the record.
Note that this invoice has been paid. The Date Paid, Amount Paid, and the Check Number are shown in the AP Entry window.