Selling from Stock

Select Commands > New Job from the Order Entry Node.

Select Sale From Stock for the Job Type.  

Enter DCH for the Customer.

Accept Perry Lee Gill as the Contact.

Accept Order in Process as the Initial Job Status.

Enter T<TAB> for the Order Date.

Enter G14578 for the Customer PO.

Enter T<TAB> for the Due Date.

Select <OK> to complete the New Job dialog.

The next dialog that opens is the Supply Order Entry dialog.  This dialog box is designed to speed the entry of stock items and provide the operators with the information they need to make decisions.

Enter UPS for the Carrier.

Select WHS01 for the warehouse.

Click the <Add Item> button.

Enter 9511CE for the Item.

Take a minute to look at the information that is available on the Line Item dialog box.  The quantity available in the warehouse is shown in the upper right.  The pricing display shows the Levels, Quantities, and Margins or Prices.  The Ordering Instructions we entered earlier are shown on the left side of the dialog box.

Leave the Remarks field blank.

Supply Order entry allows the sell quantity ordered to be entered in either of 2 different units if valid packing information is available for the item.

Skip the prompt that asks for the quantity in M.

Enter 5 for the quantity in Ct.

The Buy Quantity is automatically converted to the inventory unit of measure.  Tab through the sell unit, buy quantity, and buy unit.  When the cost prompt gets the focus, the Select Cost dialog will be displayed.

The default cost is the highest cost in the available display.  At this point, the operator cannot be sure when this order will be relieved from inventory and what will actually be available when the inventory is relieved.

Accept the default cost of 7.72.

The price per carton is calculated with the 20% margin specified for level one.

Accept the calculated price and select <OK> to close the Line Item dialog box.

Click the <Add Item> button again and add 2 Cartons of 1411GB to the order.

Click the <Done> button when you are finished.

Answer <Yes> to print a packing list.

The Packing Slip dialog box will be displayed that shows the information that will be included on the packing slip.

Review the information and then select <OK>.

The Print Preview window will be displayed.  You may print the packing slip if you wish.

Close the Print Preview window.

The packing slip is designed to be sent to the warehouse.  Once the warehouse completes the shipment, one copy should be returned to the office so that inventory can be relieved and the customer can be invoiced.

Before we proceed to completing this job, let’s take a look at the Inventory Inquiry one more time.  View the Inventory Inquiry for item 9511CE.

Notice that the Quantity On Hand is still 102.5 M.  The quantity Available is reduced by the 12.5 M order that we just entered.

Click on the On Order button.  The On Order dialog displays a list of all of the open inventory orders.

Having the ability to view the open inventory orders for an item makes it possible to adjust shipping when items are in short supply.  You may wish to short ship a customer who is ordering a six-month supply in order to fill an order that is needed immediately.

Close the On Order dialog box.

Return to the Job screen so that we can continue with the processing of the order.

Select Actions > Enter/Relieve Inventory from the Order Entry Node with the job displayed.

Select the line for item 9511CE to be relieved by double-clicking it.  Answer the questions in the Quantities Shipped from Stock dialog.  Click <OK> when the appropriate entries have been entered.

When the dialog closes, a message box will be displayed that tells you that the cost entered on the job was $7.72/M and the average cost of the items relieved for inventory was $7.67.   The total order was for 12.500 M.  We had 2.500 M available at 7.49/M and the remaining 10 M came from a new lot at $7.72.  The message box will ask if you want to use the actual cost on the line item.  This is a matter of your company policy.  In this case, answer <Yes>.

Process the remaining line item.  Since all of the 1411GB came from the same lot and it was the one used to determine the cost at order entry, no message box will be displayed to alert you to a cost difference.

Select <Done> on the Relieve Inventory dialog.

The UPS charge for this order will be $34.50.  We will enter this as an additional charge.  Answer <Yes> to the message box that asks if you want to enter additional charges.

Enter FRT for the Item.

Enter UPS for the Vendor.

Enter 34.50 for the Cost.

Enter 39.50 for the Price.  In this case, we are adding a $5.00 handling charge to the actual UPS charge.

Select <OK> to close the Additional Charge dialog box.

Answer <No> to tell the program that you don’t have any other additional charges to enter.

Answer <Yes> to set the job status to completed.

View the Inventory Inquiry for item 9511CE again.

There is now only one line listed in the list box.  We completely used the old lot and only one lot remains available in inventory.  Our Quantity On Hand has been reduced by the order we just filled.

Select View > All Activity.

Since the order we just filled spanned two different lots, it created two inventory transactions:  one for 2.5 M at a cost of $7.49 and one for 10 M at $7.72.

Close the Activity dialog box and return to the job.

You may now select the Invoice Customer Action to complete the processing of this job.