The following is an example of automatic withdrawals for Payroll Expenses:
Select Commands > Withdraw from the Checkbook dialog.
<Tab> to accept today’s date and enter AUTO as the Type Description.
Enter 905132 <Tab> for the check number.
Enter Payroll <Tab> for the Name.
Enter 10765.00 <Tab> for the Amount and click OK.
Create AP as in the previous example and click the Add Distribution button.
Enter 5200 <Tab> for the GL Account and 7455.00 <Tab> for the Amount.
Repeat this process to add the following distributions:
Account |
Amount |
5201 |
1500.00 |
5202 |
620.00 |
5203 |
145.00 |
5207 |
280.00 |
5212 |
620.00 |
5213 |
145.00 |
Close the Accounts Payable Entry window.
Click Finished on the Update Related AP Records dialog.
After seeing that your withdrawals have been recorded, you may close the Checkbook window.
Tip: Bank reconciliation is easier if you create entries to match your payroll company, et al. For instance, our payroll company makes three withdrawals from our checking account, for Net Payroll, Payroll Taxes, and a Processing Fee; therefore, when we enter our payroll expenses in our checkbook, we also create three separate withdrawals. When the bank statement arrives, it is a simple verification.