To purchase general inventory to stock your warehouse, you create a new job to place an order to the supplier.
1. When you create a job to purchase general stock for your warehouse, you choose 'Purchase General Stock' for the Job Type.
2. For the customer, you enter your warehouse code where the stock will be stored. Your warehouses in Xebra can act as customers when you purchase stock for the warehouse and they can act as suppliers when you release stock to your customers.
In this example, a line item to purchase 100 cartons of copy paper was added to the new job.
1. The paper to stock the warehouse is purchased from a fictitious company called Paper Place.
2. The Unit Cost is the actual unit cost that Paper Place will charge for the paper.
3. The Unit Price will become the value of the inventory in the warehouse. In this case, the price is higher than the cost to cover shipping and stocking costs.
Once you receive the invoice from the vendor, you use the Receive Vendor Invoice action to record the information on the invoice including any additional charges. In this case, an additional charge of $250.00 was added for shipping and handling.
Once you process the vendor's invoice and create an accounts payable record, Xebra detects that the item on the invoice is being purchased for your warehouse and has not been received into the warehouse yet. You get the following message:
At this point, you can answer Yes and add the new stock to your warehouse. This is only one way to enter inventory into the warehouse. Xebra offers the flexibility to enter the inventory in different ways including entering inventory before you receive the vendor's invoice.
The Inventory window provides a way to view inventory information for an item.
1. The Quantity On Hand is the total amount of the product in storage. This total could come from multiple warehouses.
2. The On Order quantity shows the total amount of the product that has been ordered by your customers but not yet released from inventory. In this case, nothing is on order. If there were pending orders, you could list them by pressing the On Order button.
3. The Due In quantity shows the total amount of the product that you have ordered from your supplier but not yet received into your
warehouse.
4. The Available quantity it the Quantity On Hand minus the quantity On Order.
5. The list shows an item for each lot of the item stored. Lots are determined by the warehouse where the inventory is stored and the Cost (or value) of the inventory. In this example, the total amount of inventory is stored in one warehouse at one cost so there is only one lot.
Through the Inventory window, you can also view more detail about each lot of inventory stored, make changes to inventory transactions, and manually enter new transactions.
