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Sometimes there is a need to pre-pay a vendor for a portion or all of a purchase before the invoice is received.
From the Accounting Node, go to Payables > AP Entry > Commands > New.
| 1. | Create an AP record to write the check for the prepayment. |
| 2. | Immediately create a negative AP record to show that the vendor owes you the amount of the prepayment. The G/L distribution account(s) must be the same as the AP record created in Step 1. |
| 3. | When the vendor's invoice arrives, enter it through the job as usual for the full amount. |
| 4. | When checks are selected for payment, select the AP record for the full amount and the AP record for the credit. The system will write the check for the difference. |
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