Stopping Payment or Voiding a Check

1. Make arrangements with the bank to stop payment, if necessary.

2. Void the check in the checkbook by double-clicking on the check entry and clicking the void box.

3. If the check was issued in the current accounting period, select each sequence number on the "Update Related AP Records" dialog box by double-clicking on each sequence number. Select Commands > Unpay.

4. If the check was issued in a prior period you will need to enter a new accounts payable record to the same vendor in the current period for negative the amount paid on the voided check. Mark this record paid by filling in the date paid (the date of the void), the amount paid (negative), the check number (the one that was voided), and the Account ID. The invoice date and purchase date on the reversing accounts payable record must be in the current period. If you are not issuing a replacement check, the GL distribution on the negative accounts payable record should reverse the accounts payable distribution on the total of the accounts payable records paid on the voided check.

5. If you are issuing a replacement check, you may use your cash account number for the GL distribution on the negative accounts payable record. You will need to create a positive accounts payable record to the vendor to write the replacement check. Use the same GL distribution on the replacement check as you did on the original accounts payable entry.